Develop good habits to be productive
The other day, early in the morning, as I was driving to work, I was mentally going over my to-do list that I had carefully identified, classified and prioritized the day before.
But when I arrived...
I have received an unexpected visitor that I have had to attend to,
a computer incident has arisen that has caused a loss of data, which has had to be restored manually,
My boss has commissioned me to study a request from a recently arrived client...
… and when I wanted to realize it, it was 1:00 p.m., and my to-do list was still intact, immaculate.
Is this situation familiar to anyone?
Indeed, the working day of more and more professionals consists of the need to carry out many tasks, more and more urgent and in less time, 'every day eats you up', and all this leads to a stressful situation characterized by the permanent feeling of 'not reaching everything'.
Well then! Some time ago, faced with these problems, I wanted to improve as a professional, and I decided to soak up all the information that existed on personal productivity.
Productive habits and productivity
When the personal and work routine are combined, time is not enough and our performance decreases. This is due to the low productivity that we have to organize ourselves, be efficient and complete the pending tasks of each day.
Although it seems a somewhat obvious reflection, people are basically the result of the habits that we have been repeating throughout our lives. The present of each individual, but also of each society, group or company, is explained simply by the equation of acquired habits, good or bad, that have been incorporated into their lives.
In the subject at hand, a business project explains its current productivity based on its past activity in relation to its way of doing things – which are nothing more than productive habits – that have turned the business into something more or less prosperous. Therefore, this article is going to deal with productive habits .
What does it mean to be more productive?
The first thing we must understand is that productivity varies depending on the type of task being performed, what we define for each action, the objectives we want to achieve, and even our own level of satisfaction -which is different between one person and another. other-.
At work, a "productivity level" is defined, which will be nothing more than a fixed goal to be achieved depending on the role we occupy in the organization, but meeting it will not necessarily make us feel, from a more personal point of view, productive. And why? what is this happening? Because there is no alignment between what we do and what we want to do, and without this, we will not feel truly productive in life.
Being productive is a professional and personal skill that goes beyond completing a number of tasks and being busy for long periods of time, it is having the satisfaction that we have made progress towards achieving a greater goal, having overcome obstacles and even redefined Tasks. Being productive can become in itself a habit that we reach by identifying and putting into practice the necessary actions that lead us to that objective of fulfillment that we want to achieve. But how to achieve it?
If you think that you have not yet reached the level of productivity as a habit, do not worry, it is not a simple task that all people achieve overnight, it is actually a cluster of habits that we will talk about next.
Characteristics of the productive person:
Planning :
He usually uses a planner and follows the tempos and actions set, although he is not inflexible, and if he has to make changes to his day-to-day, he does it without problems and without harming his goals.
Focus :
At the beginning of the day, he knows what his goal is and does not deviate. To do this, optimize time well and perform the imperative tasks of the day.
Proaction :
He anticipates events with good foresight and acts accordingly, he does not wait for things to happen to act, therefore he is not reactive. His actions always take him one step ahead.
Perspective :
He is very clear about his objectives, he knows what he wants and the path is very clear. He has a global vision, so he doesn't just stay with the situation at the moment, but he sees beyond.
The most important productive habits :
Learn to create daily routines
Before going to bed, or when you get up in the morning, plan your day. Think of all the things you have to do. Contemplate some free time since, during the day, unforeseen events can always appear that interrupt your activity or cut the pace of work. If you plan very rigidly, these setbacks can cause you anxiety. Having a busy schedule can end up reducing productivity.
To get organized, you must be very meticulous in planning tasks and, above all, in the objectives. This first tip will save you from reaching the end of the day feeling like you haven't stopped, but you didn't really do anything.
The planner is one of the most effective tools when it comes to creating and establishing good productive habits . In addition to the advisory nature of this prized work strategy, handwriting is encouraged. Writing the objectives, schedules and final achievements of each day in your own hand is scientifically proven to help fix the ideas in our minds with greater clarity and in this way it is much more difficult to deviate from the established itinerary, because it has also become a mental itinerary on a real road.
Prioritize order
External order, in the office, at home, is very important to preserve internal order, internal well-being and calm. It often happens that an orderly space favors inner tranquility, on the contrary, living or working in a messy space gives us discomfort and restlessness.
Put first things first. Divide your tasks into:
Don't let the unimportant dominate your day, otherwise you'll never find the time to do the things that are really important. Having this clear classification will help you prioritize and optimize the investment of your time.
Don't lose focus
Do not let anything or anyone distract you from the task. For this, it is necessary to prioritize each of the habits, taking into account that, in order to comply with the agreement in the future, the present must be prioritized.
no to multitasking
Scientists are very clear on this issue: the human brain is not programmed to perform several tasks at the same time, not even two, if they are to be carried out well. It is best to chain one after the other, paying maximum attention to each one of them. The data reveals that the false myth of multitasking causes errors to increase between 40 and 50% . Not counting the time required to correct such errors.
Less is more when it comes to being productive.
Focus on each of the tasks you do, when you start a task finish it. Do not try to do several things at the same time, the brain takes a while to focus on something and if you try to do several things at the same time, what you get is getting lost among all of them.
If in the middle of a long task, another more urgent one has interrupted the first one, finish this one as quickly as possible and return to the first one. But don't jump from one task to another without following an order or priority.
Know how to delegate
It is perhaps one of the most valued skills of a good leader with respect to his team. A leader knows who to entrust the tasks to manage them and do them with maximum efficiency. And he knows it because he knows the abilities and aptitudes of each one of his employees. Delegating effectively also increases each team member's self- confidence and this is reflected in increased productivity.
It is important that you work with a multidisciplinary team where camaraderie and the search for excellence prevail. Find the balance between wanting to do things well and realizing that you don't get to everything. It will be time to delegate to other colleagues who can help you and further enrich your projects. Learn from them, follow these activities closely, exchange opinions. The sum of all is an added value to your service.
Learn to manage time
It is one of the habits that turns leaders into productive people. And happier. Time management in an agile and effective way allows family conciliation , free time and personal fulfillment.
Do not let the same earrings go chasing you day after day.
Address them, decide which ones you are going to do and which ones are not, surely some are not necessary, or they can be delegated. Next, he takes up those that have remained pending and blocks a time to carry them out, without making excuses or postponing. Preferably, address them first thing in the morning.
Practice sport and/or meditation
In short, taking care of our physical well-being is taking care of our personal well-being . It's called “quality time” and everyone needs it. Without it, chaos and stress will ruin our productivity.
Physical exercise is an essential part of having an emotional balance.
Sport affects emotions, when doing sport we secrete endorphins, also known as " happiness hormones ", which closely links the habit of playing sports with well-being, both personal and work. In addition, it strengthens the will and self-management, habits that are useful for the achievement of any task.
do not procrastinate
Avoiding procrastination is closely related to acquiring the habit of self-discipline . The postponement of responsibilities only entails delay of objectives, haste and 8discomfort. This bad habit is closely related to poor time management and not achieving day-to-day goals.
plan the next day
Good planning is not easy to prepare. The most appropriate thing is to choose a time of day, before the end of the day, where you have the peace of mind to think about all the tasks for the next day, in order to assign a space of time for each of them realistically. At the end of the day, he also points out the achievement of the day and thus the day will be closed satisfactorily.
Perhaps it has happened to you that you have felt "unproductive" at the end of a long day of work and not having fulfilled all the activities and tasks that you had planned to carry out. But this feeling of dissatisfaction can sometimes also be felt having completed the entire to-do list. Why that same feeling despite having done everything?
Precisely because being productive does not necessarily mean writing a “to-do list”, getting organized and spending the whole day completing it. Productivity cannot be defined as the simple fulfillment of a goal or an objective, since in reality the concept goes much further.
What is a productive profile?
Quite simply, someone who has a productive profile is because they have adopted habits in their life (both professional and personal) that have brought them improved productivity and time management. A businessman who is at the antipodes of this profile is that businessman or worker whose working day is spent hastily solving unforeseen events, dealing with interruptions, putting out fires and solving problems that could have been avoided if they had better planning.
This planning obviously involves the acquisition of good productive habits, a fundamental axis for exercising good leadership .
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